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Administrative Assistant |
[Posted 04/17/12] |
| Organization: | The New York Acedemy of Medicine |
| Website: | http://www.nyam.com |
| Salary: | Not specified |
| Job Type: | Full-time |
| Location: | New York, New York |
| Description: | Mission The Division of Health Policy (DHP) brings together researchers, policymakers, community members, and key stakeholders to think strategically and creatively about the root causes of health outcomes and to identify and develop evidence to influence urban health policies that reduce health disparities, encourage the spread of best practices, and raise awareness of how economic, social, and other policies and practices influence the broad determinants of community health. Current priorities include promoting active aging, strengthening the public health infrastructure, and eliminating disparities in specific populations. Administrative Assistant The DHP is seeking an Administrative Assistant to provide key support for NYAM’s statewide center to promote policies that prevent and reduce obesity and related initiatives. The Administrative Assistant will be responsible for scheduling meetings, providing logistical support for a wide array of events, arranging for staff travel, and tracking program expenses. S/he will also be responsible for helping with the production of documents, including copy editing, formatting, and reproduction, as well as creating and updating content for the project’s web site. S/he will work closely with the project coordinator and other staff to help maintain relationships with community partners, meet the reporting requirements of the project, and to insure that the project deliverables are met in a timely fashion. Job Responsibilities • Providing all logistical support needed for large trainings and meetings, including finding and securing meeting space, arranging for catering and audiovisual assistance, preparing materials, and tracking RSVPs. • Scheduling. • Arranging for staff travel and accommodations for meetings and site visits around New York State. • Ordering program supplies. • Tracking program expenses, including preparing invoices, consultation contracts, and budget reports. • Working with program staff to develop materials, including tracking down research and information, editing documents, formatting, and reproduction. • Maintaining the project’s web site. • Acting as liaison with other departments within NYAM, including the business office, human resource, and grants management. • Working with project staff to meet programmatic and financial reporting requirements. • Other duties as assigned. |
| Qualifications: | • Must have at least 5 years experience in providing administrative support. • Experience in scheduling complex meetings and maintaining the schedules of busy professionals. • Experience in providing logistical support for large trainings or events. • Ability to thrive in a fast-paced environment. • Exceptional communication abilities. • Strong organizational skills. • Ability to work independently, manage multiple projects and meet scheduled deadlines. • Must be proficient in Microsoft Office products, including MSWord, PowerPoint, Outlook, and Excel and willing and able to learn other software programs as needed. • Background and/or interest in public health policy a plus. • Bilingual candidates and people of color are encouraged to apply. |
| How to Apply: | Please email a resume and cover letter to hr@nyam.org. Please include "Administrative Assistant" in subject line. For more information, visit our website: www.nyam.org. The New York Academy of Medicine is an Affirmative Action/Equal Opportunity Employer. |
| Deadline: | 6/0/2012 |